Managed Email Hosting That Keeps Your Business Connected

Email Hosting & Security

Managed Business Email

Professional business email powered by Microsoft 365 or Google Workspace—fully set up, secured, and managed by Wingman, so your email just works without the IT headaches.

Managed Email Security

Advanced email security that scans all incoming and outgoing messages, automatically quarantines threats, and provides clear alerts and summaries—keeping your inbox protected without disrupting real business email.

Email & Cloud Backup

Backup and protect all business email, files, and cloud data across Microsoft 365 and Google Workspace. Quickly recover lost emails, attachments, OneDrive, Google Drive, and SharePoint data while staying compliant and fully protected with simple per-user pricing.

Stronger Protection for Business Email & Cloud Data

Our managed email security scans incoming and outgoing messages, identifies suspicious activity, and automatically quarantines potential threats before they disrupt your business. Clear alerts and summaries help your team understand what has been blocked while legitimate communication continues moving normally. Business owners can also learn more about recognizing deceptive Google account scams that may attempt to compromise employee access or sensitive information.

Backup protection is also available for important emails, attachments, and connected cloud data across Microsoft 365 and Google Workspace. This includes information stored through OneDrive, Google Drive, and SharePoint, helping your business recover important data when something is accidentally deleted, lost, or compromised. Accidental deletion, ransomware, employee mistakes, and account compromise can all result in important business information being lost. Backup protection provides an additional layer of security by allowing important emails, attachments, and cloud files to be recovered when they’re needed most.

Security settings are continuously reviewed and updated to help protect your organization against evolving threats while reducing the burden on your internal staff.

3.4B

Phishing emails are sent worldwide every day*

91%

Cyberattacks are estimated to begin with an email**

84%

Organizations experienced at least one successful phishing attack in 2025***

2.9B

Reported losses from Business Email Compromise in 2025****

Reliable Email That Supports Daily Business

Email is often the primary way customers, vendors, and employees communicate with your business. Even brief disruptions can delay projects, interrupt customer service, and create unnecessary frustration. Wingman helps keep your email environment reliable, professionally managed, and available so your team can communicate with confidence.

One Partner for Business Technology

Rather than juggling multiple vendors for email hosting, security, cloud backups, website services, and digital marketing, many businesses choose Wingman as a trusted technology partner. Our team understands how these systems work together, allowing us to provide responsive support while helping your business operate more efficiently.

Make Business Email Easier to Manage

Instead of coordinating email hosting, security, and backups through several different providers, Wingman brings these services together under one managed system. Businesses can spend less time resolving email problems and more time communicating with customers, employees, and partners.

Wingman handles new employee email accounts, password resets, mailbox migrations, security updates, user permissions, and ongoing account management so your business has a single point of contact whenever changes are needed.

Business Benefits Beyond Email

Professionally managed email helps reduce downtime, strengthen security, improve collaboration, and create a more professional experience for both employees and customers. By proactively managing your email environment, Wingman helps minimize disruptions so your team can stay focused on serving customers and growing the business.

Explore Wingman’s 300+ customer reviews to learn more about the experience of working with our team, or contact Wingman Planning to discuss managed email hosting and security for your business.

Frequently Asked Questions About Managed Email Hosting & Security

Email hosting is a service that manages the systems used to send, receive, store, and protect your business email. Professional hosting allows employees to use addresses connected to the company’s domain, such as na**@**********ss.com, rather than a free public address.

Free email services may be suitable for personal communication, but they often provide less control over branding, account administration, user permissions, security policies, retention, and company ownership of the accounts. Employees may also create separate addresses that are difficult for the business to manage when someone changes roles or leaves the company.

Managed business email through Microsoft 365 or Google Workspace gives the organization centralized control over users, passwords, access, storage, security settings, and connected productivity tools. Wingman can help configure and manage the environment so it supports the company’s operational and security needs.

A company-branded email address strengthens credibility by showing that the message is connected to an established business domain. Customers are generally more likely to recognize and trust an address such as co*****@**********ss.com than a personal address created through a free service.

Branded email also creates greater consistency across employees and departments. Addresses can be organized for individual team members or business functions such as sales, support, billing, or scheduling.

The company can maintain ownership and administrative control over these accounts. When an employee leaves, access can be removed, messages can be preserved, and responsibilities can be reassigned without losing important business communication.

A professional domain-based system also makes it easier to apply shared security rules, backups, email signatures, retention settings, and account-management procedures across the organization.

Professional email hosting provides access to business-level security and administrative controls that may not be available through personal accounts. Security can include spam filtering, malware detection, suspicious-link scanning, attachment review, account alerts, and the quarantine of messages identified as potential threats.

Additional safeguards may include multifactor authentication, password policies, account-access controls, forwarding restrictions, administrator permissions, and monitoring for suspicious login activity. These tools help reduce the risk of phishing, credential theft, malware, and unauthorized access.

Security features vary according to the selected Microsoft 365 or Google Workspace plan and any additional protection services included. No email system can eliminate every threat, so employee awareness and appropriate internal policies remain important.

Wingman can help configure available protections, manage accounts, review suspicious activity, and support the business when an email-related security issue occurs.

Yes. Business email can generally be accessed through a web browser, supported desktop applications, and mobile devices. Microsoft 365 users may work through Outlook on the web, the Outlook desktop application, or the Outlook mobile app. Google Workspace users can access email through Gmail’s browser and mobile interfaces.

Accounts may also connect with compatible third-party email applications, depending on the company’s security policies and the configuration supported by the provider.

Employees can typically synchronize email, calendars, contacts, and other supported information across multiple devices. However, access should be configured carefully so lost devices, former employees, or unauthorized applications do not create unnecessary security risks.

Wingman can assist with account setup and connection issues while helping ensure that access remains consistent with the organization’s administrative and security requirements.

Yes. Existing email can often be migrated from a free Gmail account, another Microsoft or Google environment, a traditional mail server, or a different hosting provider. The migration may include messages, folders, contacts, calendars, and selected account information.

Before beginning, we review the current system, number of users, amount of stored data, domain access, DNS settings, administrative credentials, and any shared mailboxes or forwarding rules. This helps identify compatibility issues and determine the most appropriate migration process.

Careful scheduling can reduce disruption while accounts and domain records are transitioned. Employees may also need instructions for signing into the new system, reconnecting devices, or updating saved passwords.

Not every type of data transfers in exactly the same way, so the migration scope and any platform limitations should be clearly reviewed before work begins.

Yes. Microsoft 365 and Google Workspace email can be accessed through supported applications on smartphones and tablets. Employees can generally send and receive messages, review calendars, access contacts, and use connected cloud tools while away from the office.

Mobile access should be configured with security in mind. Recommended protections may include device passcodes, multifactor authentication, updated operating systems, approved applications, and the ability to remove business access when a device is lost, replaced, or no longer authorized.

Businesses should also decide whether employees may use personal devices for company email or whether managed company devices are required. This decision may affect account policies, remote access, data separation, and device-management needs.

Wingman can help connect supported devices and troubleshoot account-access problems while keeping the company’s security requirements in mind.

Backup protection is available for important email, attachments, and connected cloud data across supported Microsoft 365 and Google Workspace environments. Depending on the selected service, this may include information stored in mailboxes, OneDrive, Google Drive, SharePoint, and other supported applications.

Backups are designed primarily to support recovery when information is accidentally deleted, altered, corrupted, or affected by a security incident. Archiving serves a different purpose by preserving communications according to specific retention, search, legal, or regulatory requirements.

Businesses with formal compliance obligations may need defined retention periods, legal holds, audit capabilities, access controls, and documentation that go beyond a standard backup service. Requirements can vary significantly by industry, location, and the type of information being stored.

Wingman can help review the available technical options, but the business should consult qualified legal or compliance professionals to confirm which retention and archiving requirements apply to its operations.

* Source: APWG and Valimail
** Source: Proofpoint State of the Phish, 2026
*** Source: Proofpoint
**** Source: FBI Internet Crime Complaint Center and Abnormal Security

How Does Managed Email Hosting and Security Help My Business?

Reliable business email is essential for daily communication, customer relationships, and protecting important company information. Managed email hosting and security help your business maintain a professional presence, reduce interruptions, and protect against threats such as phishing, account compromise, and data loss. Wingman manages the setup, security, backups, and ongoing maintenance so your team can focus on running the business instead of troubleshooting email issues. With a secure and properly managed email system, your business can communicate more confidently, collaborate more efficiently, and maintain better protection as your company grows.

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Business-class email with built-in security—set up, managed, and supported by Wingman.